Visa Letter of Invitation

Attendee

Visa letter process

You may request a visa invitation letter while registering to attend the show. On the Personal information page after you select your country, click "Yes, I require an invitation letter." This will prompt you to enter your Visa letter information.

If you select electronic letter it will be emailed immediately after you have completed your registration.

If you select Original Signature Letter you will be charged $100.00 US (per letter) at the completion of your registration. (Canadian deliveries - allow 5-7 business days, all other countries - allow a minimum of 10 business days)

For questions email visa@penton.com

Exhibitor

Visa letter process

The exhibitor main contact will need to login to the exhibitor registration page. The first step will be to assign a key contact for your company. After that is completed you will need to select Add New Badges with *Visa Letters. After you select your country, click "Yes, I require an invitation letter." This will prompt you to enter your Visa letter information.

If you select electronic letter it will be emailed immediately after you have completed your registration.

If you select Original Signature Letter you will be charged $100.00 (per letter) US at the completion of your registration. (Canadian delivery - allow 5-7 business days, all other countries - allow a minimum of 10 business days)

For questions email visa@penton.com


Visa Information: International Travel Information

Letters of invitation to obtain travel visas are offered through the badge registration process. You must first register for a badge in order to request your letter of invitation. Because the visa application process may take 90 days or longer, we ask that you request your letters of invitation at least 90 days prior to your travel dates.

Visa Interview Tips

  • Be prepared for your interview. Take the letter of invitation to your appointment along with your current valid passport or government identification, evidence that you have funds to cover expenses in the United States and evidence of compelling social and economic ties to your home country. The Consular Officers who interview are looking for evidence that you will return to your country.
  • Be specific about the dates of your travel to and from the United States. If you have already secured your hotel and plane tickets, provide your round-trip travel itinerary and confirmation of your hotel reservation with your application.
  • Complete all official documents and answer all questions completely. If the answer is no, write “no” or “none.”
  • Provide any materials or correspondence from Informa to prove it is a legitimate business event. An example would be a confirmation of your badge registration.
  • Be prepared for the visa fees and accepted methods of payment by the U.S. Embassy. Please visit this page to learn more information.
  • The visa application process may take 90 days or longer, so please request letters of invitation at least 90 days prior to your travel dates.

Frequently Asked Questions

How do I know if I need a visa?
Countries that participate in the U.S. Department of State Visa Waiver Program may not require a visa. For more information or to determine if your country is included in the Visa Waiver Program, please visit https://esta.cbp.dhs.gov/esta/.
If you do not need a visa to travel to the United States, you are required to register for Electronic System for Travel Authorization (ESTA). Please log on to https://esta.cbp.dhs.gov and register before the date you will travel.

Why do I need a letter of invitation?
If you are traveling from a country that requires a visa to travel to the United States, you may request a letter of invitation. This letter will inform the U.S. Embassy that you will be in the United States to conduct business at Natural Products Expo West and will return to your home country when the show is over.

What if my visa request is denied?
If you are denied, reapply immediately and provide any requested information at your next interview. If you are delayed or denied again, please submit an inquiry about your case by e-mail to businessvisa@state.gov or call 202-663-3198.

Important: Please be aware that Informa cannot assist you with the visa interview process, but please inform us of your situation. The Visa Assistance Program can expedite visa processing and arrange special appointments with the U.S. Consulate Offices. It is the only program recognized by the State Department. To learn more, go to www.uschamber.com/international.